Goals
The Kentucky Transportation Cabinet (KYTC) wanted to enhance its fleet management system to improve fleet data collection and reporting, and to maximize asset lifecycles.
The KYTC team identified specific goals for the new fleet management system:
Improve fleet efficiency
Enhance staff and systems reporting to identify the true fleet condition
Improve fuel reporting to include usage and fuel economy
Support utilization requirements and reassignments
Facilitate replacement scheduling
Challenges
To accommodate KYTC’s fleet size (11,000+ vehicles and pieces of equipment) and the broad scope of the enhancements, the project required specific development activities. In addition, meeting the system specifications required integration with third-party applications. KYTC also needed to manage staff training for 12 highway districts throughout the commonwealth.
One of the main benefits of the enhanced fleet management system is the overall improvement in fleet efficiency.
Benefits
KYTC’s enhanced fleet management system provides significant benefits. One of the main benefits is the overall improvement in fleet efficiency. The system also equips KYTC with a more comprehensive way to report on fleet operations while providing the tools to identify deficiencies and potential improvements.
For example, enhanced reporting enables the agency to identify the need for more complex repairs that might otherwise be overlooked. Addressing these issues in a timely manner helps reduce safety risks and repair costs. Enhanced reporting also provides a means to capture real downtime by separating administrative functions with completion and close tabs.
The fueling software interface makes it easier to determine fuel economy and excessive idle issues. Having precise data available enables fleet managers to make better operational decisions. Overall, the system helps KYTC get more value from its fleet and equipment assets.
